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SharePoint communication sites begin rollout to Office 365 customers
During last month’s SharePoint Virtual Summit, we unveiled SharePoint communication sites—beautiful, dynamic sites that let you reach a broad internal audience, and that look great on the web, in the SharePoint mobile app, on PC and on Mac. Today, we’re excited to announce that communication sites are now rolling out to Office 365 First Release customers, followed by full worldwide rollout to Office 365 customers in the coming months.
Create a beautiful communication site in seconds
Communication sites are perfect for internal cross-company campaigns, weekly and monthly reports or status updates, product launches, events and more. To help you jumpstart getting your message out fast, communication sites provide configurable templates for the sites and pages within. When you click Create site from the SharePoint home in Office 365, you have a choice of three initial site designs:
Topic—Select the Topic design when you have a lot of information to share, such as news, events and other content.
Showcase—Use the Showcase design to feature a product, team or event using photos or images.
Blank—Start with a blank site and make your design come to life quickly and easily.
Communication site designs (from left to right): Topic, Showcase and Blank.
And it is easy to tell your story. Once your new site is created, simply drag-and-drop to reorganize web parts on the page to bring your use cases and scenarios to life. News and pages allow for multi-column layouts to represent your message in a meaningful, intuitive fashion.
Learn how to create a communication site in Office 365, add a page and work with column layouts.
Share your plans and updates in engaging, interactive ways
Communication sites allow people to create and share recurring updates beyond email. When you create a page on a communication site, you can embed documents and video, and dynamically pull in real-time data from across Office 365, including documents from SharePoint, Power BI reports, Microsoft Stream videos and Yammer discussions. The resulting page is a rich and dynamic communication. And the page persists on the site, so people can refer to it easily, even as the membership of your team changes, so new members can more easily get up to speed.
The new capabilities for the rich section layouts and new web parts can be utilized on SharePoint team sites as well.
Consume, create and connect from your mobile device via the SharePoint apps
It’s easy to access, engage with and create content for communication sites from any device. The full site, pages, news, navigation, search and more are natively viewable, functional and engaging. Read a page, create a news article, engage in a Yammer conversation—all in the context of the site—from within the SharePoint mobile app experience.
You can download the SharePoint mobiles apps for iOS and Android today, and the new features will be available in the coming weeks. Learn more about the SharePoint mobile app for iOS, SharePoint mobile app for Android and SharePoint app for Windows 10 Mobile.
Communication sites help further refine and enhance your message
Beyond what we shared during the SharePoint Virtual Summit, communication sites have additional capabilities to further refine and enhance your message.
Make your home page and sub-pages look great
Full-width layouts—The Hero and Image web parts can be placed in a section layout that spans the page from left to right, giving you ways to emphasize your most essential information.
Enhanced title region with custom header image—Visually represent your home page, news and subpages with a compelling header graphic and title. You control what portion of the image is the most important, so it looks great, and as intended, across web and mobile experiences.
Continue the discussion in context to ensure reach, retention and engagement
Comments on pages—Each news article and page can have its own set of comments. It is possible to use the Yammer web part for broad discussion scenarios as well as targeted responses to engage your viewers on the sole message and content on the page—all keeping within the context of the page.
Share news via email—When you share news via email from a communication site, it’s not just a blue link; it’s a visual, informative preview that adds context to both the email and the news article itself. Within the email, the recipient(s) will see a thumbnail, title, description and an optional message from the sender.
Dynamically pull in and display data, documents and information via web part improvements
Power BI and Microsoft Stream—Bring in interactive reports using the Power BI web part, and embed single videos or full channels from Microsoft Stream—the single destination within Office 365 for your cross-company video management. Both Power BI and Microsoft Stream are now generally available.
GIF support—When you add an Image web part into a news article or page, you can now include animated GIFs in your layout.
New “See all” pages—When there is more content than can be shown within the first view the Highlighted content and Site activity web parts, you can click See all to go to a full-page experience to see all the content and activity.
Updated News web part—Showcase your news using multiple layouts to highlight what’s important with greater flexibility. You can use the default Top story layout, view news as a list or side-by-side.
Learn more about using web parts on pages and news, which highlights all web parts available in SharePoint Online.
Mark your calendars
Join us for one or more of our events in the coming days and weeks to share and explore the value of communication sites.
SharePoint communication sites AMA—On Wednesday, June 28, 2017 from 9–10 a.m. PDT, bring your questions and feedback to the SharePoint communication sites AMA within this dedicated SharePoint community space of the Microsoft Tech Community for SharePoint. We’re inviting our deepest business and technical subject matter experts for an active, informative hour—driven by YOU!
Jeff Teper takes over @SharePoint—On Tuesday, July 10, 2017 from 9:30–10:30 a.m. PDT, Jeff Teper, corporate vice president for SharePoint, OneDrive and Office, will take over the @SharePoint Twitter handle. He’ll tackle your questions and feedback both with written responses and video snippets as only he can—no tweet left behind!
LIVE customer + MVPs panel webinar—On Wednesday, July 13, 2017 at 8 a.m. PDT, join in to hear how one of our customers, Shire, successfully planned and implemented their new digital workspace—inclusive of communication sites. You will hear both from Shire employees and Office 365 MVPs. Register today.
On-demand webcast—On Wednesday, July 19, 2017, Farren Roper and I present the “SharePoint: Inform and engage your employees” business webcast. Be the first to be notified when it’s available: sign up today. And in advance, read the new, related eBook, “4 secrets to a connected workplace.”
Throughout the lifecycle of your projects, launches and internal campaigns, let the SharePoint intranet help you move seamlessly from concept to final product. The powerful, dynamic SharePoint user experiences let you clearly communicate your message throughout your company.
—Mark Kashman, senior product manager for the SharePoint team
Frequently Asked Questions
Q. How can I expect communication sites to roll out to Office 365 customers?
A. Communication sites will begin to roll out to First Release customers within the coming week—starting with First Release Select Users—and will be completed within 2–3 weeks. We are targeting end of August 2017 for complete worldwide rollout.
Q. When will the SharePoint mobile apps get updated to natively view communication sites?
A. We are planning to push updates to the SharePoint mobile app for iOS within a few days, and to the SharePoint mobile app for Android in the coming weeks. Install today. Update often.
Q. Can I use a communication site in an extranet scenario with external users?
A. Yes, communication sites will support external users for extranet use cases. Initially, Office 365 admins would need to enable it at the site level via PowerShell. We are working on the admin user interface to enable external sharing in a similar fashion as is done today for team sites.
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Entrepreneur helps clients transform with Office
Mellicia Marx is in the business of transformation. She runs Poplin Style Direction, a personal styling business that ensures a client’s look is on point. She’s helped new mothers revive their wardrobes, and other clients dress for new office environments confidently. “I love watching people transform,” she says.
Mellicia helps people understand which garments best complement their shape, personality and lifestyle. She teaches them how to shop, what to wear and how to wear it. Mellicia finds the secret style sauce that elevates each client.
Polishing a business’s image
Mellicia also knows that the success of her business depends on styling, too. The look and feel of her business and good communication with clients are key to growth. Through her website, she introduces clients to the styling process and options, and provides a private client access area where she shares personalized advice with each client. The website also includes her blog, the “voice” of her business, where she offers styling advice that has proven to be a powerful tool for attracting clients.
Mellicia finds Microsoft Word to be invaluable to maintaining her online presence because it makes it easy to share information with her web designer for needed updates. “Word is user-friendly,” she says. “You can figure out everything you need to do in five minutes or less.” She also spends a lot of time traveling between clients, and Microsoft Office mobile apps help her keep business moving when she’s not at her desk. “I have Office on my iPad Mini, so I can view and make edits to a document and respond to my designer or other contractors quickly.”
Structuring work-life balance
While rewarding in its freedom and creativity, being an entrepreneur can also make it more challenging to find work-life balance. Mellicia’s business is built on relationships, and nurturing them takes time. Efficiency in her personal life is crucial. “Word helps me organize our home life,” she explains. For example, she uses Word tables to organize her son’s activities, and to coordinate with the families of his friends who do the same activities or camps. “It keeps us all on the same page.”
Weaving retailer data with client needs
The amount of data involved in styling can be overwhelming. “I share a giant, complex spreadsheet with a contract stylist. We use it to track brands, online retailers and boutiques,” Mellicia says. “My Microsoft Excel sheet is a vital resource.”
The spreadsheet contains information Mellicia can use for clients, and in her blog and social media posts. It includes trend, sizing and style data categorized by brand and retailer. “Excel lets us easily sort this information depending on the task at hand,” she says. For example, she uses the split planes feature of Excel to focus on a single client and see which retailers may carry a needed item. She also easily searches the data to find a specific size or trend item. “It would be impossible for me to track this information without Excel.”
Mellicia and the contract stylist share the spreadsheet online, so the information can be updated easily by either of them. “It’s exciting to open up the spreadsheet and rediscover retailers or brands I may have forgotten about,” she explains. “More resources for me means more resources for clients—and all in all, it lets me do my job better.”
Mellicia’s also considered some of the newer features in Excel, like Maps. “This could become useful for our marketing,” she says. “With Excel Power Maps, I could plot client locations and use this information to create Facebook ads targeted to those areas or host an event where a concentration of clients is located.”
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Giving back with panache
Despite her busy schedule, Mellicia finds time to give back as an entrepreneur. She volunteers with YouthCare, a nonprofit that provides services, education and training to homeless youth. Mellicia hosts styling sessions for youths, ages 16–24. “I help them translate the authenticity of their personal style to clothes that are appropriate for job interviews and work,” she explains.
Mellicia uses Microsoft PowerPoint to give presentations at YouthCare. “It’s great for these kids to be exposed to business tools like PowerPoint,” she says. “Also, my whole team of volunteers uses it—so if I can’t make it to a presentation, any one of them can take over and run the show.”
Just as a bold wardrobe is built on basics, Mellicia relies on Office as a foundation for her business. Whether it’s communicating with colleagues; organizing, sorting and analyzing retailer data; or presenting fashion concepts in her volunteer work, Office is her go-to technology. “I can’t control what software my contractors or clients use, or their level of comfort with different technologies—so it’s especially important I use tools that are easy for anyone,” she says. “Office offers that and more. It lets me spend my time on work that matters—providing great style options for my clients.”
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What’s new with OneNote in the classroom—LMS integrations, Researcher and more stickers
Today, we are rolling out updates for the OneNote Class Notebook add-in, including new Learning Management System (LMS) and Student Information System (SIS) assignment and grade integration for Edsby. To see the full list of over 40 committed education partners, please visit our OneNote Education Partners page. This page also has helpful training videos demonstrating how the OneNote Class Notebook integrates with each of the different LMSes. Read on to learn what’s new in OneNote to help you in the classroom.
OneNote Class Notebook improvements
With this update we made several additions and improvements for the Class Notebook add-in (version 1.7.0), including:
Assignment and grade integration with Edsby.
Schoology assignment and grade integration improvements.
Skooler assignment and grade improvements.
For details on how to attach your OneNote Class Notebook to an LMS or SIS and create assignments and grades, see “Class Notebook add-in getting started guide.”
Add some fun to your notebooks with new sticker packs
One of the most popular education features we’ve added to OneNote over the past year has been stickers! We’ve seen teachers use and customize stickers in lots of fun and personalized ways. Today, we are launching two new sticker packs: Silly Supplies and Cacti Friends.
Improve reading comprehension with Learning Tools updates
We’re also rolling out a new version of the OneNote Desktop Learning Tools add-in (version 1.4.0), which improves reading comprehension by:
Improved Syllables accuracy for English.
Added Syllables functionality for four new languages—French, German, Italian and Spanish.
Improved word detection and highlighting for Chinese and Japanese.
Transition to HelpShift for Support email.
Noun, verb and adjective highlighting will be coming to Spanish, French, German and Italian later this summer.
More updates to support you in the classroom
Find credible sources and content right within OneNote—Researcher is now rolling out in OneNote, making it easy for you to research your essay topic, create outlines and add sources—all without leaving the app. This means you can stay focused and save time, all while researching your topic. Researcher in OneNote for Windows 10 requires an Office 365 subscription, and is also available in Word on Windows desktops and Macs.
Take your Class Notebooks with you—Now you can save a copy of your notebook to your work or personal OneDrive. We know students or teachers move schools and classes; now your notes don’t have to be left behind at the end of the school year. Learn how in just a few steps.
Redesigned OneNote for Windows 10 now available—Last month, we announced the new design for OneNote, which enhanced usability for those who use assistive technologies, simplified navigation controls and created consistency across devices. Now it is fully available on OneNote for Windows 10.
See how schools are already benefitting from switching to OneNote for Windows 10:
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That’s a wrap on OneNote for June. Stay tuned for more this summer! To get OneNote, leave a suggestion or ask for help, follow these links:
Get OneNote: Mac | iOS | Android | Windows | OneNote Online
Suggestions: OneNote UserVoice
Help: Answers.Microsoft.com
—Scott Shapiro, product marketing manager for the OneNote team
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New to Office 365 in June—classroom experiences in Microsoft Teams and more
Today’s post was written by Kirk Koenigsbauer, corporate vice president for the Office team.
At the International Society for Technology in Education (ISTE) Conference next week, Microsoft will showcase the latest ways we’re empowering the students of today to create the world of tomorrow. This month’s Office 365 updates are another step on this journey, with the broad availability of new classroom experiences in Microsoft Teams, security enhancements and more. Read on for the details.
The new classroom experiences in Microsoft Teams are now broadly available
We’re excited to announce that the new classroom experiences in Microsoft Teams are now rolling out to Office 365 for Education customers. For students, Teams helps create safe and engaging classroom environments with rich conversations including text, video and voice, as well as custom class themes, stickers and emojis. Educators can save time with student class rosters automatically populated from the school’s information system. They can also move effortlessly between planning lessons, creating content and providing feedback with the help of integrated OneNote Class Notebooks, Assignments and Office apps. Lastly, Teams provides a hub for educators and staff to connect with each other outside the classroom (for example, in professional learning communities), all from a single experience within Office 365 for Education.
With classroom experiences in Microsoft Teams, everything students need is right at their fingertips with OneNote Class Notebook, Assignments and Office apps built into every class.
Availability: The classroom experiences in Microsoft Teams are now rolling out to Office 365 for Education customers in 181 markets and 25 languages on Windows desktops, Macs, Windows Mobile, iOS and Android, as well as the web.
Office 365 security, protection and compliance updates
Several Office 365 updates this month help enterprise subscribers better protect sensitive information, manage risk and stay ahead of threats within their organization.
Windows Information Protection expands to Office on Windows desktops—Windows Information Protection (WIP) support is expanding beyond Office mobile apps to Office on Windows desktops. WIP helps prevent accidental data leaks while letting your employees maintain control over their personal data. They can simply designate content created in these apps as “work” or “personal,” so your IT department can protect or remove only business data. Learn more about Windows Information Protection.
Availability: Windows Information Protection support in Word, Excel, PowerPoint and Outlook on Windows desktops is now available for Office 365 commercial customers with Windows 10 Enterprise E3 or E5. It was already supported in Office mobile apps for Windows tablets and phones.
Additional Office 365 security and compliance updates—This month we also announced additional updates to help you manage threats and protect sensitive information. Office 365 Advanced Threat Protection (ATP) now offers enhanced reporting on malicious emails detected and blocked in your organization. New ATP Safe Links policy configurations let you block specific URLs, customize policies for specific people and more. Office 365 Advanced eDiscovery now provides a more streamlined user interface for managing the entire case lifecycle. It also now extracts text from images using optical character recognition and helps you supervise employee communications to comply with internal policies and regulatory bodies. Lastly, a new security information and event management (SIEM) connector for Office 365 Advanced Security Management (ASM) enables your organization to centralize the monitoring of ASM alerts with your existing SIEM software.
Enhanced threat protection reporting provides better visibility into malicious emails.
Availability: Office 365 Advanced Threat Protection, Advanced Data Governance, Advanced eDiscovery and Advanced Security Management updates are available and included in Office 365 E5 and Secure Productive Enterprise E5 customers.
Additional updates for Office 365 commercial customers
This month, we have additional updates for our commercial customers, providing your employees with new ways to collect feedback in surveys, as well as manage and share videos internally.
Microsoft Forms is available for commercial public preview—Previously available for education customers, Microsoft Forms is rolling out for commercial customers, providing a lightweight web tool for creating surveys, quizzes and polls. It helps anybody in your organization easily collect customer feedback, measure employee satisfaction, organize team events and more.
Microsoft Forms is a lightweight web tool for creating surveys, quizzes and polls.
Availability: Microsoft Forms is rolling out in public preview for Office 365 commercial customers in First Release.
Microsoft Stream is generally available—Microsoft Stream is an intelligent video service for commercial customers to easily and securely upload, share, manage and view videos in a single experience. Speech-to-text transcription, face detection, intelligent search and more make video consumption more efficient. IT can also tailor Microsoft Stream to fit their organization’s needs with management and security capabilities. Get started with Microsoft Stream.
Microsoft Stream leverages face detection, speech-to-text and more to enhance productivity.
Availability: Microsoft Stream is generally available for Office 365 commercial customers with Enterprise and Education plans in 181 markets and 44 languages.
Improvements to intelligent services in Office 365
This month’s updates to cloud-powered intelligent services in Office 365 apps and services help save you time, produce better results and share insights on your work habits with your coworkers.
Find credible sources and content from within more apps—We’re extending Researcher beyond Word on Windows desktops to Word on Macs, as well as to OneNote for Windows 10. Researcher helps you find and incorporate reliable sources and content for your outline notes or papers in fewer steps. Powered by the Bing Knowledge Graph, Researcher helps you explore material related to your topic and add it in one click, without leaving the app. Learn more about Researcher.
Researcher helps you find and incorporate reliable sources and content without leaving the app.
Availability: Researcher is now available in OneNote for Windows 10, for all Office 365 subscribers. Researcher is now available in Word on Macs for Office Insider Fast. Researcher was already available in Word on Windows desktops.
Share your work habits with MyAnalytics—Now you can share MyAnalytics insights about your personal working style with others. This can help spur conversations around productivity habits among the people you work with, driving new norms around meetings, emails and after-hours work. MyAnalytics insights are private by default until you share them. Learn more in this MyAnalytics blog.
Now you can share MyAnalytics insights about your personal working style with others.
Availability: Sharing in MyAnalytics is now available for all Office 365 commercial customers with MyAnalytics.
Learn more about what’s new for Office 365 subscribers this month at: Office on Windows desktops | Office for Mac | Office Mobile for Windows | Office for iPhone and iPad | Office on Android. If you’re an Office 365 Home or Personal customer, be sure to sign up for Office Insider to be the first to use the latest and greatest in Office productivity. Commercial customers on both Current Channel and Deferred Channel can also get early access to a fully supported build through First Release. This site explains more about when you can expect to receive the features announced today.
—Kirk Koenigsbauer
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Microsoft Forms Public Preview for Office 365 commercial customers
Following the launch of Microsoft Forms in Education last summer, we heard from businesses that they need an easy-to-use tool for creating surveys, quizzes and polls. Today, we’re rolling out the public preview of Microsoft Forms to our Office 365 commercial subscribers, so you can collect information from customers, employees and partners. The preview is currently rolling out to tenants whose entire organizations are signed up for First Release, and will gradually be available to other tenants in a few months.
Collect information with surveys, quizzes and polls
Microsoft Forms is a simple, lightweight tool that lets you collect customer feedback, measure employee satisfaction and organize team events. You can create a survey in minutes with no training needed, and respondents can fill it out on any browser without having to install a separate app.
Microsoft Forms comes with question branching, so surveys flow the way you want them to. You can also add themes or your company logo, so they look great without a lot of work. Just send out a link and your survey dynamically adapts to every screen, so it’s easy for respondents to fill it out on the go.
Simple, powerful analysis and Microsoft Excel integration
Survey, quiz and poll results are all available in real-time—just navigate to the Responses tab, where you’ll also find auto-generated charts that help you visualize response data in an instant. You can also open all results in Microsoft Excel with one click if you need to conduct more custom, in-depth analysis.
Microsoft Forms Responses tab.
Management and compliance via Office 365
Microsoft Forms is part of the Office 365 suite and adheres to the compliance, security and privacy levels you’ve come to expect from the Office 365 apps. Companies can collect information without users having to go to non-secure solutions, or IT needing to build and maintain custom surveying tools. IT admins can also manage user licenses and enable or disable co-authoring of Microsoft Forms outside their organization.
Microsoft Forms, PowerApps and SharePoint lists
Microsoft Forms offers an easy solution for basic data collection via surveys, quizzes and polls. For more heavy-duty needs, we have announced new tools to create custom forms with PowerApps and SharePoint lists. PowerApps lets you connect to your existing cloud services and data sources to quickly build custom apps that your organization can view, edit and share. When you use it to build an app from a SharePoint list, you can create custom forms ranging from contact lists and travel approvals to purchase requests and customer service tickets. We now have your forms needs covered from basic data collection to custom apps for your organization.
We are excited about rolling out the public preview of Microsoft Forms and have already received a lot of valuable feedback from Office 365 IT admins. Please visit the Microsoft Forms Support page to learn more, and the Microsoft Forms UserVoice page to leave us your questions, comments and recommendations.
—The Microsoft Forms team
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Gain complete insights with the Visio visualizations in Power BI Preview
Starting today, you can visualize data using Microsoft Visio diagrams from within Microsoft Power BI dashboards and reports. Microsoft solutions work better together—and now, Visio and Power BI work better together than ever before thanks to the new Visio visualization. Any Visio user can sign up for the preview to start using this capability right away.
Power BI is a suite of business analytics tools that delivers valuable insights to your organization. It enables you to connect to hundreds of data sources, simplify data prep and drive ad hoc analysis. With Power BI, you can produce beautiful reports and publish them for your organization to consume on the web and across mobile devices. Power BI is an intuitive solution with familiar features, and almost anyone can use it to create personalized dashboards for a unique, 360-degree view of their business. Plus, built-in governance and security help you scale Power BI across the enterprise.
Both Visio and Power BI are highly visual and naturally complementary. With Visio, you can create illustrative diagrams, such as interconnected workflows and real-world layouts, to pursue operational intelligence. On the other hand, Power BI helps you build intuitive dashboards from various visualizations, like charts and maps, to understand complex datasets, measure KPIs and track goals—all to achieve business intelligence. Using Visio and Power BI together, you can illustrate and compare data as both diagrams and traditional Power BI visualizations in one place, driving operational and business intelligence to understand the overall picture.
With this new feature, you can import a Visio diagram from SharePoint or OneDrive for Business into Power BI. The underlying Power BI data is then automatically and intelligently linked to the diagram based on its shape properties, eliminating the need to do this manually. In just a few clicks, and without help from IT, Visio diagrams become yet another interactive Power BI visualization that can help you make informed decisions faster.
Get more out of your data using Visio and Power BI together
Consider this fictitious example: Contoso is a large retailer working to improve its inventory management. Using Power BI, the current inventory per store can be represented in a series of visualizations, including a treemap that shows stock by item (left-side chart in the image below).
The visualizations are perfect for an all-up view of inventory at this store. But what if Contoso needs more nuanced details, like sales and inventory data for specific clothing racks? What if it needs to understand where each rack is located in the store and how they are positioned relative to one another? Using a Visio diagram of the store’s layout, Contoso can overlay the data in Power BI on Visio’s clothing rack drawings. The resulting Power BI dashboard provides an accurate, up-to-date representation of overall store inventory while also giving it the ability to drill into specific items.
In the animated image above, the treemap was replaced with individual item racks, color-coded and labeled based on inventory levels from Power BI data. When Tea Dresses is clicked in the Visio diagram, you quickly see that sales are very strong, which helps explain why inventory is low. Similarly, when Suit Coats is clicked in the Power BI bar chart, you see the item is well below its sales target and inventory is still high. You also can see that the suit coat rack is located in a back corner of the store, making it less accessible to customers. Based on this information, the Contoso team might decide to use more rack space for tea dresses and less for suit coats, or reposition the racks for greater accessibility.
Visio visualizations in Power BI offer detailed insights for nearly any diagram type, including:
Flow charts for identifying interdependencies.
Fishbone diagrams for root-cause analysis.
Organizational charts for assessing the impact of hierarchies on process decisions and people management.
Visio flowchart illustrating a sample home loan approval process for a bank. Using the Power BI charts, the bank sees that actual ticket response times for performing property risk assessments are higher than expected. In the Visio diagram, that process step is highlighted in red and, because it’s so early in the process, could affect other steps in the future if the ticket processing issue isn’t resolved soon.
Fishbone chart showing that poor working conditions—specifically excessive noise and temperature, which are highlighted in red in the Visio diagram—are the root cause of diminished product quality. The diagram relies on the employee ratings of operational categories depicted in the Power BI charts on the right.
Dashboard showing how certain people and departments, illustrated by the Visio hierarchy diagram in the upper left, affect different organizational processes. In this case, the marketing and sales department is over budget on tele sales and tele call efforts, all of which are highlighted in red.
Visio and Power BI are inherently visual tools—each helps you to dissect data in new, meaningful ways. Together, they can uncover even more insights.
Get the preview today and send us your feedback
Sign up today for the Visio visualization in Power BI Preview. Please visit our UserVoice site to submit your suggestions for improving Visio-Power BI connectivity. For questions about this and other features, email us at [email protected]. Lastly, you can follow us on Facebook, YouTube and Twitter for the latest Visio news.
—The Visio team
Frequently asked questions
Q. Can I import a Visio diagram saved on my desktop into Power BI?
A. No. You can only import diagrams saved on SharePoint or OneDrive for Business. Because of this, you will need an Office 365 license to use the new Visio visualization in Power BI.
Q. Do I need both a Visio and Power BI license to use this feature?
A. Not necessarily. If you’re creating a Power BI dashboard or report with a Visio visualization, then you will need a Visio license to create and edit the diagram. If you are only viewing that dashboard or report, you will not need a Visio license. The Visio visualization works with the free version of Power BI, so you do not need a license for Power BI.
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New in Office 365 security and compliance—June update
Recent updates for security and compliance include enhancements to Advanced Threat Protection, eDiscovery, Advanced Data Governance, Advanced Security Management and expanded support for Windows Information Protection. Read on to learn more about these updates.
Enhancements to threat protection visibility and controls
Office 365 Exchange Online Protection (EOP) and Advanced Threat Protection (ATP) were designed to keep your organization protected against cyber-attacks while supporting end-user productivity. The Office 365 team continues to enhance both EOP and ATP by offering deeper insights and more flexible controls. This month, we are introducing the following new capabilities:
Threat Protection status report—New reporting for ATP and EOP that adds visibility into malicious emails detected and blocked for your organization. This supplements the recently introduced reports in the Security & Compliance Center for ATP Safe Attachments.
Threat Protection status report.
Enhanced quarantine capabilities—Now all emails classified as malware from both EOP and ATP are quarantined. This builds upon the existing quarantine experience by allowing administrators to review and delete emails from quarantine.
New ATP Safe Links Policy features—Four new features build upon the Safe Link policies.
Per-tenant block list—Provides the administrator the ability to block specific URLs.
Email wildcarding for domains and handles—Enables you to save time by writing partial domain/handle names.
Split Safe Links policies—Allows Safe Links policies to be customized for specific user lists in the organization, including groups, individuals and divisions.
Expanded character limit for URLs—Enables blocking/allowing URLs with longer character lengths.
Safe Links Block URL list.
Additional details on these new features can be found in the Microsoft Tech Community, as well as on the EOP and ATP product pages. EOP is offered across our enterprise E1, E3 and E5 suites. ATP is offered as both a standalone SKU or as part of E5.
New features streamline your compliance process using Office 365
Businesses around the world must be able to keep and protect important information and quickly find what’s relevant to continue to meet legal, business and regulatory compliance requirements. At Microsoft, we know how demanding and complex compliance can be and have recently released several new eDiscovery and Data Governance features in Office 365 to support your compliance needs. These features include:
Optical character recognition in Advanced eDiscovery—Extracts text from image files or objects within the files, significantly reducing the amount of manual remediation work required to analyze image files.
Rights management (RMS) decryption in Office 365 eDiscovery—Automatically decrypts RMS-encrypted email messages at export time when you choose the MSG Export option.
Unified case management—Provides a consistent user interface spanning the eDiscovery capabilities in Office 365, from core to advanced, which helps to reduce potential human errors by streamlining eDiscovery case definition and eliminating several steps in the process.
Unified case management in Advanced eDiscovery.
Visit the Microsoft Tech Community for more details about the new eDiscovery features. Unified case management and RMS decryption are included with Office 365 E3. Optical character recognition is included with Advanced eDiscovery in E5.
Announcing general availability of Supervision capabilities in Office 365 Advanced Data Governance
Many organizations have the need to perform supervision of employee communications. This need stems from internal security and compliance guidelines, or from regulatory bodies such as the Financial Industry Regulatory Authority (FINRA). In both cases, failure to have a demonstrable supervision process in place could potentially expose organizations to liability or severe penalties.
To address this need, we’ve released the new Supervision feature in Office 365 Advanced Data Governance. Supervision covers not only email communications, but also third-party communications streams, such as Facebook, Twitter, Bloomberg and many more. Visit the Microsoft Tech Community for more details about the general availability of Supervision.
Supervision policies in Office 365 Advanced Data Governance.
Supervision is part of Office 365 Advanced Data Governance, which is available as part of Office 365 E5 or the Office 365 Advanced Compliance SKU.
Windows Information Protection now supports Office desktop applications
In August, we announced our support of Windows Information Protection (WIP) for Office mobile apps on Windows tablets and phones, to help prevent accidental business data leaks while letting users maintain control over their personal data by designating content as “work” or “personal.” We’re pleased to announce we have expanded support for WIP to include the Office 365 ProPlus desktop versions of Word, Excel, PowerPoint, Outlook, OneNote and Skype for Business. This will help provide more comprehensive protection of your business data on Windows 10 devices. To read more about WIP, check out our Microsoft Tech Community blog.
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SIEM connector—now available for Office 365 Advanced Security Management
A year ago, we announced a way for you to get greater visibility and control over Office 365 with Advanced Security Management (ASM). Since then, we have added new features to help you better determine shadow IT activity. We also enhanced control over third-party apps connected to Office 365. After these updates, we started hearing that some of you were looking for a way to export alerts to other systems that are integrated into your existing workflows. Today, we are releasing a solution that supports centralized monitoring of ASM alerts with your security information and event management (SIEM) software. Integrating with an SIEM allows you to better protect Office 365 while maintaining your organization’s security workflow, automate your security procedures and correlate between your cloud-based and on-premises events.
There is no additional cost for an SIEM connector for ASM; you just need to have Office 365 E5 or the ASM add-on. To learn how to setup the ASM SIEM connector, please read “SIEM integration with Office 365 Advanced Security Management.”
Configuration screen for ASM SIEM agent.
Join the Security, Privacy and Compliance Tech Community
These new features help broaden and enhance the scope of security and compliance capabilities within Office 365. Join our Security, Privacy and Compliance Tech Community to further evolve your organization’s security and compliance with these services and learn and contribute to security, privacy and compliance best practices. The Tech Community is a great resource to communicate and learn from your peers—as well as offer your insights on the growing importance of security, privacy and compliance.
—Office 365 team
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Building global relationships with Office 365
Travel is the great connector. Visiting different countries gives us a broader perspective on the world and the people in it. Yasmine El Baggari, founder of Voyaj, wanted to take travel one step further.
Instead of staying in hotels or renting flats, Yasmine believes that matching travelers with hosts in their own homes can create powerful human connections and result in a more peaceful world.
Voyaj users create a profile video to describe their interests and what they offer, and post it to the site. Voyaj then finds the right combination of visitor and host and sets up a homestay for the traveler in the host’s home. From there, a deeper cultural understanding takes root. “It’s about building relationships and a sense of belonging for people—wherever they want to go in the world,” Yasmine says.
Inspiration for a global startup
The idea for Voyaj evolved from Yasmine’s experience as a teenager and a serendipitous Skype call with an uncle who’d moved from Morocco to San Francisco. “I’d never left Morocco,” she recalls. “I spoke to my uncle on Skype and he inspired me to explore the United States and the world.” Eventually, Yasmine toured 48 states, staying in 150 homes and meeting fascinating and enriching people regularly.
“When you’re sitting at a dinner table, you’re better able to build authentic connections and open your mind and your heart,” Yasmine says. That experience changed her life. “It made me a more open-minded person, and I want to bring that feeling to the world, through Voyaj.”
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Finding focus with OneNote and organizing ideas with PowerPoint
Startups require focus and strict organization. Whatever funding is available can’t be wasted on inefficiency or unclear direction. For clarity, Yasmine often meditates briefly before starting a new task or giving a presentation. “You have to be aligned with your mission,” she says. “I take this time to remind myself of why I’m doing what I’m doing, and stay focused on the goal.”
Microsoft OneNote and PowerPoint help Yasmine find focus and stay on track. “I use OneNote to plan my ideal day,” she explains. Using the To-Do Tag feature, she creates task lists that can be checked off as they’re completed. Items tagged as a to-do can be found through a search, making it easy to return to important items. “I make sure I’ve checked everything off my list before I go to bed.”
Yasmine frequently pitches Voyaj concepts to potential investors, partners and team members. She uses PowerPoint to create presentations about Voyaj and explain the direction the company’s heading.
PowerPoint features like charts, graphs and embedded video help Yasmine tell the story of Voyaj “in a simple but effective way,” she says. Using the commenting feature, Yasmine and her team members can share their thoughts as they refine each draft for presentation—no matter where each is located.
Coming full circle with Skype collaboration
Yasmine lives in San Francisco now, where she works closely with a team of eight people. “We’re building an empathy algorithm that matches people based on their common values and experiences,” she says.
But the rest of her team—and partners and investors—are widespread. Yasmine’s come a long way from her childhood in Morocco and her first overseas exposure through a Skype call with her San Francisco–based uncle. And Skype has re-entered her life, again making the world a smaller place. “We span five different time zones. Skype helps us come together, communicate, share ideas and open endless possibilities and opportunities for Voyaj,” Yasmine says. “I believe that hospitality can bring the world together. And Office helps me build strong relationships, so we can make this vision a reality.”
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Gallup fosters employee engagement with Secure Productive Enterprise E5
Today’s post was written by Ron Markezich, corporate vice president for Microsoft.
Gallup has been synonymous with public opinion polling since the 1930s. Today it’s also considered a global leader in advanced analytics, providing advice to organizations and individuals to help solve challenging problems. When Gallup pioneered the employee engagement movement, it introduced innovative tools for measuring how workplaces inspire the people in them. So, when it came to its own employees, it’s gratifying to see how Gallup trusts Microsoft Secure Productive Enterprise E5 to help create the kind of workplace that attracts and retains top talent, and ultimately inspires them to innovate.
Melissa Moreno, executive director of Infrastructure and Cyber Security, recently explained her organization’s plans for boosting mobility and security with Microsoft Cloud productivity services:
“Our associates are very achievement oriented. When we ask them how we are doing with our workplace tools, they tell us that mobility, ease of use and security are most important to them. The Microsoft Secure Productive Enterprise E5 solution will allow our associates to work anywhere while protecting the data that our clients entrust to us, and that’s really the perfect balance. It will also allow us to modernize our workplace apps to conform with our employees’ expectations and provide the most cost-effective way to get us there.”
The Secure Productive Enterprise is one more example of our ongoing efforts to make it easier for customers to move to the Microsoft Cloud. It delivers the “New Culture of Work,” providing the latest and most advanced innovations in enterprise security, IT enablement, collaboration and business analytics, delivered through leading-edge cloud services. It is the most trusted, secure and productive way to work that brings together Office 365, Enterprise Mobility + Security and Windows 10 Enterprise.
By choosing the Microsoft Cloud, Gallup once again reaffirms its expertise in promoting organizational excellence. I’m looking forward to seeing how Gallup associates engage with the new services to work productively in highly secure mobile environments.
—Ron Markezich
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Office 365 helps Society Nine empower the fight within every woman
Lynn Le founded Society Nine to provide women with combat sports gear made specifically for them. But she was ultimately driven by a goal much greater than that—to empower the fight within every woman. Communicating that message in a way that inspired everyone from potential investors to curious customers, to her own staff, was one of the biggest challenges Le faced as the company’s visionary—and one that Office 365 continues to help her overcome today.
Using PowerPoint to help build a community
Whether it was creating pitch decks for investors, designing new product lines or building her “Brand Ambassador Bible,” Le credits the visual nature of PowerPoint for helping her articulate her message clearly. “There’s a story behind everything we do, including our boxing gloves, and PowerPoint helps us tell those stories,” says Le.
With ambassadors from around the world representing Society Nine in their local communities and gyms, it’s important that everyone is on the same page when it comes to communicating the brand message to consumers. Le defines the Brand Ambassador Bible, created in PowerPoint, as “a true guide and home base that’s visually driven. It’s the story of what this community is all about that they can always come back to be reminded of what they are a part of.”
Crafting a compelling pitch deck
Le relied heavily on PowerPoint to get the company off the ground in the early days, using it to create compelling pitch decks for potential investors. While your whole PowerPoint presentation needs to be polished and impactful, the three most important slides in your deck, according to Le, are:
The team—Who will be executing the vision of the company and taking it to market?
The market opportunity—How is the market evolving and how are you positioned in that market?
The ask—What are you asking for and what will you do with the investment?
These are the key questions investors ask when deciding whether to invest in a company or not. And Society Nine clearly had all the right answers. In just a few short years, Society Nine has grown into a successful company with loyal, passionate customers around the world. But Le isn’t done yet. She says, “Society Nine is going to grow over the next year by expanding our product line and Brand Ambassador program, so that women everywhere, no matter where they’re located, can feel supported in our community. I know we will have succeeded when Society Nine is linked to a time where women finally started using the word “fight” comfortably outside of sport and competition.” Office 365 will be there to support them every step, kick and punch along the way.
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Mobile provider Three calls on Office 365 to support workplace digital transformation
Today’s Microsoft Office 365 post was written by Jon Kandiah, chief information officer for Three.
Three is one of the United Kingdom’s fastest-growing networks, covering more than 97 percent of the population. We were the first network to introduce unlimited data and offer 4G at no extra cost. But to continue delivering a high-quality, reliable mobile experience to our customers while innovating across our services, we needed to make significant changes to our business, including rebuilding our entire IT infrastructure. We kicked off a digital transformation in our workplace by choosing Microsoft Office 365.
Long-distance teamwork is key to sharing information and ideas across our distributed organization. We have offices in Maidenhead, Glasgow, and Reading, along with 324 retail stores and offshore offices in New Zealand. To keep up with the swift pace of innovation and stay ahead of competitors, we needed to better connect our employees and adopt an agile methodology. To do this, we introduced Microsoft Teams, the chat-based workspace in Office 365, and the concept of circles—groups of five to nine people working in virtual teams across the company. Each circle uses Microsoft Teams as a hub for virtual teamwork. Today, employees across all our locations work together more efficiently using Microsoft Teams in conjunction with Microsoft Planner. We use Microsoft Teams to make our teams more productive, and we use Planner to streamline each circle’s projects.
By bridging geographies and departments, each customizable workspace in Microsoft Teams acts as a foundation for a more agile organization. Microsoft Teams works across devices, including mobile phones, so all employees can participate in conversations anytime, anywhere. We started by creating circles within our People Team—which includes employees from our human resources, property and facilities departments—and assigning quarterly outcomes to each circle. These circles collaborate to improve organizational agility, and the glue that keeps them all working together productively is Microsoft Teams.
Our use of Microsoft Teams has also accelerated the adoption of Office 365 services across the organization. Microsoft SharePoint Online team sites, OneNote notebooks and Power BI dashboards are built into each Microsoft Teams workspace, so people intuitively use them. It’s a totally different approach to rolling out technology—what used to be an IT-driven exercise is now happening more organically, and we are seeing the dividends in improved productivity.
With the introduction of Office 365, we also eliminated the need for third-party products in our organization. We had people using Slack, Trello and Google Hangouts, but we can now offer a suite of interoperable productivity tools that make it easier to get work done—Microsoft Teams, Microsoft Planner and Skype for Business Online—all within the context of Office 365 and our more agile workplace. We trust the advanced security capabilities built into Office 365 and Microsoft Azure Active Directory, so I am comfortable knowing that our company data is more secure.
Three has an ambitious, transformational plan to deliver what our customers need. With empowered, agile and connected employees, we are well on our way to achieving our goal.
—Jon Kadiah
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Secure your telephony connections
IT security is a top priority at your organization, but now that you’ve moved your telephony to the cloud (or are considering the switch), how do you integrate it into your current network and security policies?
Companies continue to make the transition to cloud telephony solutions, and that’s unlikely to change anytime soon. To ensure you and your IT team can successfully integrate and update your IT policies, here are several features and considerations to keep in mind with your new cloud telephony solution:
Security—Traditional PBX systems leave companies vulnerable with shared conference lines and unchanging IDs, potentially leaking sensitive information if the wrong party is listening in on a call. Cloud-based PBX offers advanced privacy options, such as secure lines and personalized links for meeting attendees only—as well as notifications when people join, keeping eavesdroppers out of the loop.
Internet support—Your company’s internet bandwidth is an important consideration as you move your telephony to the cloud. You don’t want to bog down a slow internet connection with all of your company’s calls without the proper backup.
New IT policies—Now that you’ve moved to the cloud, your IT team only needs a single-user admin interface to perform administrative tasks from a single platform. You can use an automated process to port, assign and manage dial-in phone numbers. Your cloud-based solution should allow you to report on usage and quality, as well as manage features for users.
Ensure that your new VoIP system, your internet bandwidth and your internal IT policies are ready to support all the features that are now available.
Skype for Business Office 365 Cloud PBX provides what you need to successfully move away from your traditional PBX system, while also offering the full suite available in Office 365 and Skype for Business. Traditional phone functions such as making and receiving calls, transfers, hold/resume and conference calls are available from any internet-connected device.
Download the new infographic: Why move voice to the cloud? to learn more!
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Microsoft Stream now available worldwide—new intelligent features take enterprise video to new heights
Today’s post was written by Seth Patton, general manager of Office 365 Product Marketing.
Video has become an increasingly important medium in both the consumer and business realms. In the workplace, video is a key way to share information, educate and train employees, drive engagement and build culture.
Last year, we released a preview of Microsoft Stream, the intelligent enterprise video service that makes it easy for people inside any organization to securely upload, share, manage and view videos. Today, we’re excited to announce that Microsoft Stream is now generally available as a standalone service and is rolling out to Office 365 Enterprise customers in 181 markets and 44 languages. We’re also announcing new intelligent features that take productivity and user engagement to new heights.
A single destination for video—unlimited personalized experiences
Microsoft Stream is a single destination for video management, with built-in intelligence, deep integration across Office 365 and the IT management and security capabilities that businesses of all sizes require. It gives individuals a destination to contribute, search and discover all their company videos. It is also now the cross-suite video service for Office 365 in the enterprise, making it seamless for people to share videos inside Office 365 applications like SharePoint, Microsoft Teams and Yammer. Microsoft Stream is also integrated with Office 365 Groups, which means every group has a designated channel—making it even easier to manage content across teams.
Here’s a look at how intelligence is infused throughout the Microsoft Stream experience:
Speech-to-text transcribed audio—Transcribed audio becomes searchable text. Simply type in descriptive keywords to jump to any point in a video they are spoken.
Face detection—With face detection, viewers can see where each person in the video is shown throughout the video. A clickable timeline indicates every place they appear.
Linked timecodes—Timecodes are displayed within the comments section and are linked to the text transcripts or table of contents, so you can jump to a specific point in the video.
Connected and secure video—anywhere, anytime
Microsoft Stream utilizes built-in, industry leading encryption and authenticated access for video to ensure our customers are sharing content only with the intended audiences. Intuitive security features that utilize existing organizational identity through Azure Active Directory and Office 365 Groups make security management simple. Additionally, administrators can add custom guidelines or require employees to optionally accept terms before they can begin to upload videos. Videos provide a seamless and secure viewing experience across devices and screens and work wherever you are—at home or in the office. Microsoft Stream videos are also more accessible, with features like closed captioning, screen readers, keyboard navigation and high contrast.
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Modern video service reimagined
Microsoft Stream builds on the learnings from Office 365 Video to bring intelligence and deeper integration into Office 365 and beyond. To learn more about the Office 365 Video transition to Microsoft Stream, visit our website.
Start using Microsoft Stream today
If you are a current Office 365 customer, you can find Microsoft Stream in the Office app launcher or visit the Microsoft Stream website to sign in. If you don’t have Office 365, try a Microsoft Stream standalone plan or start your free trial right away.
To learn more about Microsoft Stream, join our Ask Us Anything session on the Microsoft Tech Community, June 29, 2017 at 9 a.m. PDT.
—Seth Patton
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Outlook 2016 for Mac is adding your most requested features
Outlook for Mac is adding several highly requested features for Office 365 customers, including the ability to send an email at the time of your choice and request delivery notifications and read receipts. These additions deliver on four of our top 10 requested features, and are designed to help you get more done quickly and stay in control of the day ahead.
A big part of our prioritization of new features and enhancements comes from the votes and feedback we receive from you at our Outlook UserVoice site, and the input we get from our Office Insiders. We thank you all for your feedback and are excited to hear what you think of our new additions!
Here’s a look at what’s new.
Send your emails when you want
The best time to write an email and the best time to send an email may not always align. With our new Send Later feature, you can write an email now and schedule it to be sent automatically at the perfect time. Once you are done drafting your email, click the drop-down next to Send and then select Send Later. Choose the date and time to send the email and the message is saved to your Drafts folder. When the scheduled time comes, the email is automatically sent—you don’t even need to have Outlook or your computer open!
This feature is available to Office Insider Fast users today and coming to Office 365 subscribers in July. For more details, see Can I delay or schedule the delivery of email messages in Outlook 2016 for Mac?
Use read and delivery receipts to track your emails
Sometimes you need to be notified that an important email has been delivered to and read by your recipient. Outlook for Mac now supports both read and delivery receipts. A delivery receipt confirms delivery of your email message to the recipient’s mailbox, but not that the recipient has seen it or read it. A read receipt confirms that your message was opened.
In Outlook for Mac, the message recipient can decline to send read receipts. For more details, see Request a read receipt or delivery notification.
Spend less time writing emails
Sending the same email over and over again? Email templates are great for sending messages that include information that infrequently changes from message to message. Compose and save a message as a template and then reuse it when you want it. New information can be added before the template is sent as an email message. For more details, see Can I create email templates in Outlook 2016 for Mac?
Stay on top of your day by creating calendar events and tasks from emails
Emails contain the important information you need to get things done throughout the day. Often, however, those tasks need to be scheduled as part of your day to get completed on time. You can now drag and drop emails directly to your calendar to reserve that time. The subject of the email becomes the calendar subject, and the body of the email goes in the notes field.
For those of you who are task users, you can do the same thing. Drag the email to your task view to create new items.
Improving the account setup experience
We’ve simplified the Add Account experience in Outlook for Mac. Previously, you needed to know details about what type of account you have (e.g., Office 365 or Exchange, IMAP or POP). Now you can simply enter your email address and Outlook detects your account settings and guides you through the process. And if you’ve signed in to other Office apps before launching Outlook for the first time, you will be asked if you want to add that account automatically. For more details, see Set up Outlook on your Mac.
How do I get all these new improvements?
The Send Later feature is available to Office Insider Fast users today on version 15.36 (170606) and will be available to all Office 365 subscribers in July. The Request a Delivery and Read receipts, email templates, and creating calendar events and tasks from emails additions are available today to all Office 365 subscribers on version 15.35 (170610). The improved account setup experience is available to all Outlook Mac users on version 15.34 (170515).
Let us know what you think of our additions! If you have other ideas for what would make Outlook for Mac even better for you, let us know on our Outlook UserVoice site.
—The Outlook team
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What’s hiding in your data
Organizations create, connect and monitor data from growing numbers of sources. From website analytics to accounting and operations systems, and countless other examples, the systems and platforms used to run businesses generate vast amounts of data. They need a way to analyze what they have in order to discover the insights hidden in the raw information. A 2014 IDC study found that companies that maximize the use of their information will capture US $1.6 trillion more in value from their data and analytics investments over the next four years than companies that don’t tap into business intelligence (BI).
Just a few years ago, accessing this information would have likely been the responsibility of specialists who create and manipulate models or prepare reports. But the recent advent of self-service business intelligence tools has created new possibilities for intuitive data exploration and analysis in real-time.
Here are four ways BI can help your organization make smarter decisions:
Plan for the future—Identify trends as they are happening to optimize strategies for long-term business success.
Monitor production—Connect to systems that monitor power usage and building activity to help plan for efficiency.
Track expenses—Get a single pane view to identify outliers and anomalies.
Store performance—Manage inventory reports with live metrics so you have the full story.
Your current data landscape might seem difficult to navigate, especially when trying to decide whether it’s a good time to expand your enterprise. Fortunately, Power BI can help you visualize your data to reveal what’s been hiding in plain sight, so you can move forward with confidence.
Download the new infographic: Growth: Powered by Business Intelligence to discover more about how Power BI can help you expand.
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Serving up great experiences with the help of Word
When we think of restaurants, the first word that pops into mind is likely “food.” But for Linda Derschang, CEO of the Derschang Group, the backstory and vibe of her establishments are equally essential to a fantastic dining experience. She’s started a homey tavern that exudes the comradery of après-ski relaxation in a small-town bar in the mountains; a classy, yet comfortable restaurant where Big Sur of the 1970s meets the magic of Morocco; a bar based on the fictional story of a 1940s fisherman and others.
So how does Linda dream up these places and bring them to life?
“I love thinking about design, the story of a space and how I want people to feel when they’re in it,” Linda says. And it’s critical that she do a good job of it—competition is fierce. “There’s more pressure to succeed in today’s market. There are so many restaurants and bars; you need to stand out to be successful.”
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Bringing a vision to life
Linda often starts with “a blurry idea” of what the interior of a restaurant or bar will look like. For many years, she found it challenging to share that idea with others. “I had to take what was in my head and explain it visually,” she says. She tried putting together representative samples of textiles, tiles and photographs—but wasn’t able to fully convey the feel of a room.
In 2012, one of Linda’s team members showed her something that would prove to be a breakthrough. Linda says, “They taught me how to use the publishing layout in Microsoft Word to create collages to illustrate my ideas.”
Linda uses the publishing layout to create her mood boards. “First, I think of the narrative I’m designing for and then I start mapping that to aesthetic patterns. I keep thinking about interesting juxtapositions and I bring them to life on the board,” she says. Linda finds images on the internet of textiles, furniture, wall treatments and more, then copies and pastes them into her mood board.
Linda Derschang created this mood board to share her idea for Tallulah’s to investors and staff.
Sharing the vision
For Linda, expressing a vision is crucial to business success. She lives with the near-constant pressure of design and build-out deadlines, and the need to get each new business open quickly to start producing revenue. “I’m a visual person,” she says. “Mood boards help people understand my sometimes-eclectic vision—they can see how everything works together.” She can present mood boards in person and email them to others who can easily open and view her files. “Word is easy. It’s intuitive. Everyone knows Word. It gets the job done.”
The market is replete with visual software tools, but Linda uses Word because it’s accessible and lets her convey her ideas quickly and easily. “Whether I’m sharing my concept with an internal team at The Derschang Group or pitching a design as a consultant, Word is a great communication tool for me,” she explains.
Linda’s visions are intricate and comprehensive, and that’s why she’s able to create a “whole world” inside a restaurant or bar. Her story for the Bait Shop is a testament to that: the fisherman’s son takes over the bar, and one day he totals his Firebird sedan. All that’s left intact of the beloved car is the hood—which he mounts on the wall in the bar. “I told my sister this story,” Linda says. “And she asked, ‘Wait…how did you end up with the hood?’ And I said, ‘No, that’s the story I made up so everyone would get the vision.’” And yes, the car’s hood was represented in Linda’s mood board.
From fisherman to Firebirds, taverns to swank neighborhood joints, Linda’s visions are convincingly real. Her success reflects a popular buy-in to the vibe and mystique of each spot. And the first step to making her visions real begins with her Office tools. She says, “Word has been tremendously helpful for zeroing in on my ideas, translating them to my team and making a whole new world for the public to enjoy.”
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Allergan embraces growth pharma model, accelerates business with the Microsoft Secure Productive Enterprise
Today’s post was written by Ron Markezich, corporate vice president for Microsoft.
With 22 acquisitions in the past five years, it’s easy to see how Allergan is a leading exponent of the new “Growth Pharma” business model. Expanding its diversified portfolio of branded and generic pharmaceuticals by acquiring companies like Botox and Zeltiq Aesthetics, Allergan is pursuing a rigorous growth strategy, rather than investing heavily in R&D. This approach, known in the industry as “open science,” sees the company enriching its intellectual property by acquiring new talent, promising new products and partnering closely with many external stakeholders. It requires an agile, IT-enabled workplace to pull off the rapid employee onboarding and a rich culture of teamwork and creativity to make this strategy work. At the same time, it’s critically important for Allergan to ensure the security of its IP and to remain compliant in this highly regulated industry. So, it’s great news that Allergan chose the Secure Productive Enterprise solution to enable this disruptive way of doing business in the pharmaceutical industry.
Here’s what CIO Sean Lennon has to say about the organization’s decision to facilitate a new culture of work at Allergan that securely enables teamwork and creativity for all workers with the help of the Secure Productive Enterprise solution:
“As Allergan continues to build its global portfolio of products and services, it’s our role in IT to enable the company’s scalability. That’s why we chose the Microsoft Secure Productive Enterprise, because it allows me to deliver a secure technology experience that drives creativity, collaboration and teamwork for the business. So, while employees are working more collaboratively and are empowered to innovate with immediate access to all the tools they need—Office 365, Enterprise Mobility + Security and Windows 10 Enterprise—I’m also saving money by consolidating our IT landscape and reducing the burden of on-premises maintenance. It’s always a challenge to maintain a lean IT organization and provide the best tools for enabling the business to achieve its goals, but we’ve achieved the right balance with Microsoft.”
Allergan is making great strides using the Microsoft Secure Productive Enterprise as an effective way to consolidate its position at the forefront of business innovation in the pharma industry.
—Ron Markezich
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